Room Scheduling System
Do I need it? What are the benefits?
Room Scheduling System – Do I need it? What are the benefits?
Today’s workspaces are changing dramatically, evolving from cubicles to workplaces that are moulded for employees, Productivity is key to driving the bottom line, and more than ever before conversations are being had about workplace technologies and their Return on Investment (ROI). An often-overlooked technology in the workplace is Room Scheduling Systems.
Room Scheduling Systems are often viewed as a "Nice to Have", but something that does not add value beyond a visual representation of whether a meeting room is booked, occupied or available. Is this statement justified? What’s the ROI of room scheduling platforms? And what other benefits could room scheduling systems offer? It’s different for each organization, but it’s the difference between knowing, and not knowing what’s happening in your office. Here are some challenges of the modern-day office:
Room Scheduling Systems are often viewed as a "Nice to Have", but something that does not add value beyond a visual representation of whether a meeting room is booked, occupied or available. Is this statement justified? What’s the ROI of room scheduling platforms? And what other benefits could room scheduling systems offer? It’s different for each organization, but it’s the difference between knowing, and not knowing what’s happening in your office. Here are some challenges of the modern-day office:
Benefits of Meeting Room Booking Systems: Finding an available meeting room
Nothing brings productivity to a screeching halt like not having a place to meet. The modern workplace is fast-paced, flexible and dispersed. More and more just finding an available meeting room is more daunting than the business challenges you were hired to solve. Room scheduling systems gives everyone in your organization a central overview of which meetings room are available and for how long. Wouldn’t it be great to be able to see which meeting rooms are available before rushing out to try and find one?
Benefits of Meeting Room Booking Systems: Avoid No-Shows and double-booked meetings
Too often booked rooms sit vacant because of "no shows" or a meeting ended early. Sometimes folks book more meetings than they actually attend. With room scheduling unused room can be intelligently returned, helping you to maximise your workspace. Double booking will become a thing of the past, as everyone will have a central overview of which rooms are available before booking meetings.Meeting Room Scheduling Software: Understanding room & technology usage
Room scheduling technology can provide a wealth of information, such as room usage, activity patterns and occupancy trends. It can also provide information about which technologies are being utilized or under-utilized. Is your expensive video conferencing system a white elephant? Or is everyone clambering to book the room in order to use it? Room and device usage analytics can help you understand what kinds of technologies are being utilized and help direct your future spend toward well utilized technologies, helping eliminate wastage on technologies that are underutilized.
Meeting Room Scheduling Software: Device vitals and reporting room issues
Room booking panels can be linked directly to the IT support team or the facilities manager. If you suddenly discover that the air-conditioner, a light or the room projector is no longer working, you can let someone know by logging the fault on the room booking panel immediately. An email will be sent to the relevant department informing them of the situation, and exactly what needs to rectified.Meeting Room Scheduling Software: Avoid battling technology - Room Automation
Some room scheduling platforms can be integrated with room technologies, allowing for rooms to be fully automated. Book the meeting room, schedule a video conference call and invite your participants. When you arrive, the room devices are turned on and ready to go. With a single press of a button, you dial into the video conference call and collaboration begins. Avoiding the daily grind of battling technology, can enhance your productivity and ensure your meetings start on time, every time.
Catering and meeting services Integration
For some organizations, simple room booking is not nearly sufficient. Their needs may start from the moment their guests arrive in the lobby for their meeting. Do they have parking bay? How will they sign in? How will they know where to find the meeting room if they have never been to our offices before? What if we need catering for the meeting? Choosing the right room scheduling platform can help alleviate these issues, with everything being provisioned & managed form a central platform.Best Room Scheduling System South Africa: Understanding how Room Scheduling Systems can work for you.
If you are thinking about implementing a Room Scheduling System, get in touch with us today. Whether you are looking to solve an immediate problem, looking to streamline a process or planning to automate and improve aspects of the workplace in the longer term, we have the solutions for you.
Digital Business Integration has access to numerous Room Scheduling systems, that work on just about platform. We have hardware and software-based solutions, that can be tailored to fit your needs and budget.
Digital Business Integration has access to numerous Room Scheduling systems, that work on just about platform. We have hardware and software-based solutions, that can be tailored to fit your needs and budget.
